Workflow mapping
We document your existing processes, identify bottlenecks, and build a lean operating map that unlocks automation opportunities.
Automation systems for teams that want to scale
LeanOps helps growing businesses remove manual work and run smoother operations.
We design automation systems that connect your tools, standardise workflows, and create reliable processes. The result: lower costs, fewer errors, and more time for your team to focus on growth.
What we automate
Client intake
Forms, CRMs, proposals
Ops handoffs
Project setup, task routing
Reporting
Dashboards, alerts, KPIs
Billing
Invoices, reminders, renewals
Services
Automation systems designed for lean teams
Every engagement is tailored to your stack and goals. We focus on systems that pay for themselves.
Systems architecture
We design the automation blueprint across your tools, data sources, and team workflows to create a cohesive operating system.
Implementation + QA
We build, test, and deploy automations with clear documentation so your team can rely on them from day one.
Enablement & support
We train your team, monitor performance, and iterate to keep your systems running smoothly as you grow.
Outcomes
Clear impact in weeks, not quarters
Reduce manual effort by 30-60%
Automate repetitive tasks to reclaim time for client work and strategic initiatives.
Ship projects faster
Standardise intake and delivery workflows so handoffs happen in minutes, not days.
Increase operational visibility
Real-time dashboards and alerts keep leadership in sync with performance.
Example
What a real automation flow looks like
Built once, it runs end-to-end without manual follow-ups.
Meeting booking automation
Prospect books a meeting → confirmation goes out automatically.
CRM updates, internal Slack notification sent to the right owners.
Personalised email sent from your domain a few minutes later.
Replies are monitored; owners are alerted when action is needed.
Smart reminders go out until the meeting time.
Reschedules update the CRM, notify Slack, and refresh reminders.
No-shows trigger a respectful follow-up with reschedule/cancel options.
If they cancel or go silent, CRM + Slack are updated automatically.
This is a sample workflow to illustrate the depth of automation possible. We work with your existing stack (e.g., Teams, Google Workspace, Outlook, HubSpot, Salesforce, Notion, Slack, and more), so you are not limited to the tools shown above.
Tech stack
Built on a lean, reliable automation core
n8n-first delivery with secure integrations across your existing tools.
n8n
CRMs + databases
Email platforms
Slack + internal alerts
Calendars + scheduling
Custom APIs
Project management
Invoicing + payments / accounting
Documents + proposal tools
Time tracking
Process
LeanOps delivery methodology
A structured approach that blends strategic planning with hands-on implementation.
1
Discovery + audit
We review workflows, systems, and data flow to understand what is slowing your team down.
2
Automation roadmap
We prioritise high-impact automations and define success metrics, owners, and timelines.
3
Build + integrate
We implement and test automations across your tools so every handoff is reliable.
4
Optimise + empower
We train your team, monitor performance, and refine the system as your business evolves.
How we think
How we approach automation
These principles guide every engagement, regardless of tools or team size.
We don’t automate broken processes
If the workflow isn’t clear, automation just makes the chaos faster.
We start with workflows, not tools
The system comes first. The tech stack supports it.
We prioritise automations that pay for themselves
If it doesn't meaningfully reduce effort or errors, it’s not worth building.
We design for handoffs, not heroics
Automations should work without someone babysitting them.
We build for the team you have
Simple, reliable systems beat clever ones.
We document everything we ship
So your team can own and evolve it.
Get in touch
Share a few details about your company, your questions, or a potential automation project. We will get back to you shortly.